EOS Vacancy: Office Manager

04 February 2019

EOS – the European Organisation for Security, is a Belgian organisation which represents the interests and expertise of 43 major European private stakeholders, from 15 European countries, developing and/or providing technology solutions and services in all relevant domains of the European security ecosystem (Crisis Management, Border Management, Aviation security, Cybersecurity).
 
 
 

Office Manager (full-time position)
 
 

Under the supervision of the Administration and Finance Director, you will be required to:
 
 

  • Process mail and communications daily; 
  • Assist the team with administrative work for EOS and for the projects EOS is involved in; 
  • Booking of travel and accommodation for the team when necessary;
  • Organise meetings for members and EU-funded projects EOS is involved in;
  • Manage EOS membership and liaise with members on administrative and financial matters;
  • Regular financial follow-up and reporting;
  • Update of distribution lists and contacts data base, with support from WG and project managers;
  • Insure a proper and timely follow-up of the office logistic/purchase needs;
  • Provide secretarial and logistic support to a membership-based association EOS is currently working with.

Qualifications / Requirements:
 
 

  • Have at least 3 years of experience in a similar position, preferably in a membership-based organisation;
  • Excellent interpersonal skills and attention to details are required;
  • Familiarity with office organization and optimisation procedures;
  • Effective communication and organisational skills;
  • Quick, clear and concise drafting and reporting skills;
  • Ability to concisely deliver financial reports is highly desired;
  • Proactive, flexible, and a self-starter is essential;
  • Track record of event management is required;
  • Good understanding of the European institutions and their functioning is highly desired;
  • Ability to multitask and work under strict deadlines;
  • Strong sense of confidentiality and discretion;
  • IT-skills: Advanced use of MS Office (Outlook, Word, Power Point and Excel), previous experience in editing websites;
  • Excellent English and French verbal & written communication skills.

What we offer
 
 

EOS offers a challenging and interesting position leading to real development opportunities. We offer a competitive salary, and diverse benefits like meal vouchers, complementary medical insurance and pension scheme.
 
 
 

We offer a competitive salary, and diverse benefits like meal vouchers, complementary medical insurance and pension scheme.
 
 

Please e-mail your CV and motivation letter to applications@eos-eu.com
 
 

Deadline: 28 February 2019 
 
 

Position is based in Brussels; all candidates must have a valid work permit for Belgium/the EU
 
 

Only candidates invited for an interview will be contacted.
 
 

CONTACT
  • EOS Office, 10 Rue Montoyer,
    1000 Brussels, Belgium
  • +32(0)2 777 0257
  •  info@eos-eu.com
  • Monday - Friday: 9.00 - 18.00 pm
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