Office Manager (full-time position)
Under the supervision of the Administration and Finance Director, you will be required to:
- Process mail and communications daily;
- Assist the team with administrative work for EOS and for the projects EOS is involved in;
- Booking of travel and accommodation for the team when necessary;
- Organise meetings for members and EU-funded projects EOS is involved in;
- Manage EOS membership and liaise with members on administrative and financial matters;
- Regular financial follow-up and reporting;
- Update of distribution lists and contacts data base, with support from WG and project managers;
- Insure a proper and timely follow-up of the office logistic/purchase needs;
- Provide secretarial and logistic support to a membership-based association EOS is currently working with.
Qualifications / Requirements:
- Have at least 3 years of experience in a similar position, preferably in a membership-based organisation;
- Excellent interpersonal skills and attention to details are required;
- Familiarity with office organization and optimisation procedures;
- Effective communication and organisational skills;
- Quick, clear and concise drafting and reporting skills;
- Ability to concisely deliver financial reports is highly desired;
- Proactive, flexible, and a self-starter is essential;
- Track record of event management is required;
- Good understanding of the European institutions and their functioning is highly desired;
- Ability to multitask and work under strict deadlines;
- Strong sense of confidentiality and discretion;
- IT-skills: Advanced use of MS Office (Outlook, Word, Power Point and Excel), previous experience in editing websites;
- Excellent English and French verbal & written communication skills.
What we offer
EOS offers a challenging and interesting position leading to real development opportunities. We offer a competitive salary, and diverse benefits like meal vouchers, complementary medical insurance and pension scheme.
Please e-mail your CV and motivation letter to applications@eos-eu.com
Deadline: 28 February 2019
Position is based in Brussels; all candidates must have a valid work permit for Belgium/the EU
Only candidates invited for an interview will be contacted.